Verso Waves for Freight Forwarders

Turn Messy Shipping Documents into Clean, Actionable Data

Verso Waves DEX transforms unstructured PDFs, images and emails into structured data, quickly building forwarding jobs and customs declarations while eliminating manual data entry.

Where forwarding gets harder to manage

DEX: Intelligent Data Extraction

Stop copy-pasting from complex paperwork. Let advanced AI handle the heavy lifting while your team retains total control.

Logistics data is notoriously chaotic. Between scattered formatting, multi-page tables, and endless line items, building jobs and declarations manually is a massive operational bottleneck. DEX (Data Extraction) fixes this.

Out-of-the-Box Accuracy

Verso Waves leverages foundation AI models refined by our proprietary processes for excellent accuracy from day one.

Mastery of Complex Tables

Easily ingest multi-page shipping documents, commercial invoices, and packing lists. The system effortlessly parses intricate line items and maps them accurately into structured fields.

Human in the Loop

No AI is perfect, and in customs, compliance is non-negotiable. Verso Waves provides a clean, intuitive interface that lets humans easily review edge cases and make the final call.

Automated Sanity Checks

While your team reviews the data, the system constantly runs background compliance checks, flagging potential errors or missing fields before they impact your operations.

For forwarders managing growing complexity

Data Transformation

Once you have the data in a structured format decide what you want to do with it. Our data extractor (DEX) interacts perfectly with Waves, but likewise we can send data in a variety of file formats to your system of choice.

Built for forwarding workflows

Intelligent Email Automation & Pre-Processing

Shared logistics inboxes are notorious dumping grounds—cluttered with email signatures, conversational text, and irrelevant attachments. Verso Waves acts as an intelligent gatekeeper, ensuring only high-value documents enter your workflow.

Streamline specific workflows

Targeted Document Stripping

Sync your dedicated mailboxes (such as invoices@) directly to Verso Waves. Our software analyses incoming emails, identifies the precise context, and isolates the specific purchase invoices you need.

Extract and validate relevant data

Data extraction and upload

Once a purchase invoice is detected and stripped from the email, it is automatically read using AI, extracting the key data for validation and loading into Verso Waves for processing.

Human in the loop

Maintain control of your Workflow

Take advantage of AI, but keep control of your data with intuitive human in the loop interfaces, so you can quickly spot any issues and intervene.  

Clear results from connected workflows

Why Logistics Leaders Choose Verso Waves

The Old Way

Hours spent manually transposing data from 10-page PDFs  invoices & packing lists.

Waiting months to "train" a custom AI model to recognize a supplier's template.

Sifting through messy email threads to download files one by one.

The New Way

Seconds spent reviewing  accurate, AI-extracted data.

Instant time-to-value with smart prompt tools that work out of the box.

Automated inbox filtering that strips out invoices and readies them for processing.

FAQs

Common questions from freight forwarders

How does the transition to Verso Waves work?

We guide you through onboarding step by step, including setup, data migration, and training. The process is structured to minimise disruption and get your team up and running quickly and efficiently.

How long does implementation take?

Implementation time can vary greatly, we have had new customers up and running in a a few weeks, once requirements are understood, but 2 - 3 months is not untypical. We work at your pace.

What happens to my old data?

Many customers take the opportunity to clean up their data when starting on a new system. Depending on where you are migrating from all data processing companies are legally obliged to provide your data in a reasonable format. We have been through the process many times and will work out what is best for your situation.

What training and support is available?

From the first demo of the software to taking ownership of the system an Implementation Manager will be on hand to guide you: From video tutorials to structured training sessions and expert insights, we help you quickly get the most from the system.

Is Verso Waves suitable for growing businesses?

Being fully cloud based, we can flex resources as your business grows. We have seen customers grow from a handful of people at the start to 50 users or more.